PRIVACY POLICY
BE ART PHOTOGRAPHER LLC
Effective Date: July 29, 2026
Last Updated: July 29, 2026
1. Introduction
Be Art Photographer LLC, which also operates under the trade names Be Art Photographer, BeArt, and other authorized variations of its brand, respects the privacy of its clients, prospective clients, website visitors, and other individuals who communicate with the company.
This Privacy Policy explains how we collect, use, store, protect, and disclose personal information when an individual:
Completes one of our advertising or contact forms.
Requests information about our services.
Communicates with us by telephone, email, text message, WhatsApp, Facebook, Instagram, or another channel.
Visits our website.
Begins or maintains a business relationship with Be Art Photographer LLC.
By providing personal information, the individual acknowledges that they have had the opportunity to read this Privacy Policy.
This policy does not limit any rights available to an individual under applicable federal, state, or local laws.
2. Company Identity and Contact Information
The entity responsible for the information described in this policy is:
Be Art Photographer LLC
2022 Bergenline Avenue
Union City, New Jersey 07087
United States
Email: reyphotographer@beartllc.com
Telephone: (551) 257-9863
Website: beartllc.com
Privacy-related requests should preferably be submitted by email with the subject line:
“Privacy Request”
3. Scope of This Policy
This policy covers personal information that Be Art Photographer LLC receives directly or through its communication and lead-generation channels, including:
Facebook and Instagram Instant Forms.
Meta advertising.
Facebook Messenger.
Instagram.
WhatsApp.
Email.
Telephone calls and text messages.
The beartllc.com website and its forms, when active.
The customer relationship management system or CRM used by the company.
Subsequent communications related to inquiries, proposals, or services.
External services such as Facebook, Instagram, WhatsApp, and other websites or applications may also collect information in accordance with their own privacy policies. Be Art Photographer LLC does not control all independent practices of those platforms.
4. Personal Information We Collect
Depending on how an individual interacts with us, we may collect the following categories of information.
4.1. Identification and Contact Information
We may collect:
Full name.
Email address.
Telephone number.
City.
Preferred method of contact.
Name or username used on social media.
4.2. Information About the Event or Requested Service
We may collect:
Expected event date.
City or general location of the celebration.
Type of event.
Type of service requested.
Interest in photography, video, a photography session, or event coverage.
Comments, needs, preferences, or information voluntarily provided.
Availability and stage of event planning.
4.3. Communication Information
We may retain:
Messages sent and received.
Emails.
Form responses.
Follow-up history.
Notes related to the inquiry.
Communication preferences.
Records of requests to unsubscribe or opt out of promotional communications.
4.4. Technical and Usage Information
When our website uses technical tools, the website provider or associated systems may automatically collect information such as:
IP address.
Browser and device type.
Operating system.
Date and time of access.
Pages visited.
Website or advertisement from which the visitor arrived.
General interactions with the website.
Information necessary for security, operation, and fraud prevention.
We will not use these categories of information for purposes incompatible with those communicated in this policy without providing the required notice or obtaining the required consent.
4.5. Information That Should Not Be Submitted Through the Initial Form
Our advertising forms are not designed to collect:
Social Security numbers.
Passwords.
Identity documents.
Bank account information.
Full credit card numbers.
Medical information.
Immigration information.
Biometric data.
Particularly sensitive information that is not necessary to respond to an inquiry.
We ask individuals not to include this type of information in initial forms, emails, or messages.
5. Sources of Information
We may obtain personal information:
Directly from the individual who completes a form.
Directly from an individual who calls, writes, or visits us.
From a person requesting information on behalf of their family or another individual.
From Facebook, Instagram, or other platforms when the individual authorizes their form information to be sent to Be Art Photographer LLC.
From our CRM or communication providers when they process information on our behalf.
From technical records generated when an individual visits the website.
From public sources, when reasonably necessary and permitted by law.
6. How We Use Information
We may use personal information for the following purposes.
6.1. Responding to a Request
We use information to:
Review the event date and location.
Determine availability.
Understand the service requested.
Communicate with the individual.
Answer questions.
Recommend a consultation by telephone, video call, or studio visit.
Prepare information, options, or a proposal.
6.2. Managing the Business Relationship
When an individual decides to continue the process, we may use their information to:
Organize consultations.
Prepare proposals.
Manage follow-up.
Maintain records of the sales process.
Coordinate requested services.
Fulfill agreements and contracts.
Respond to subsequent requests.
Resolve questions, complaints, or disputes.
6.3. Operational Communications
We may send communications reasonably related to an inquiry or existing relationship, such as:
Confirmations.
Responses to questions.
Consultation reminders.
Follow-up regarding a request.
Requested information.
Necessary service updates.
Messages related to a contract or reservation.
These operational communications are not necessarily promotional messages.
6.4. Marketing and Promotions
When permitted by law and, when required, with the individual’s consent, we may use email, telephone, or messaging to communicate:
Availability.
New services.
Studio content.
Invitations.
Offers.
Reminders.
Promotions.
Information we believe may be relevant to prospective or previous clients.
Consent to promotional communications will not be a condition of receiving information about an inquiry or purchasing our services.
Individuals may stop receiving promotional communications by using the unsubscribe link included in emails, responding with an opt-out request, or contacting us.
Opting out of promotions does not prevent us from sending necessary communications related to a requested service, active inquiry, reservation, or contract.
6.5. Administration, Security, and Compliance
We may also use information to:
Maintain the security of our systems.
Prevent fraud, abuse, or malicious communications.
Protect the rights, property, and safety of the company, our clients, and third parties.
Maintain business records.
Comply with legal, tax, accounting, or contractual obligations.
Respond to court orders, government requests, or valid legal processes.
Establish, exercise, or defend legal claims.
Investigate and resolve disputes.
6.6. Business Improvement
We may analyze information in an aggregated or limited manner to:
Evaluate the effectiveness of our advertisements.
Understand the origin of inquiries.
Improve our forms and follow-up processes.
Understand which services generate greater interest.
Improve customer service and client experience.
Measure business results.
Whenever reasonably possible, we will use aggregated or de-identified information for these analyses.
7. Consent to Communications
Providing a telephone number or email address through an inquiry form authorizes us to use it to respond to that request and conduct reasonable follow-up related to it.
This authorization to respond to an inquiry should not automatically be interpreted as unlimited consent to receive automated promotional messages.
When applicable law requires specific consent for promotional text messages, automated calls, or other technologies, we will request that consent separately.
An individual may revoke consent to promotional communications at any time by using any of the following methods:
Replying STOP, UNSUBSCRIBE, CANCEL, or an equivalent expression to a text message.
Using the unsubscribe link included in an email.
Writing to reyphotographer@beartllc.com.
Calling (551) 257-9863.
We may retain a minimal record of an opt-out request to prevent the contact from being added again to future campaigns.
8. CRM and Service Providers
Be Art Photographer LLC uses or may use providers that process information on behalf of the company.
This may currently include the following.
8.1. Brevo
We may use Brevo as a contact-management system, CRM, and communications platform.
Information stored or processed through Brevo may include:
Name.
Email address.
Telephone number.
City.
Event date.
Type of service requested.
Communication history.
Follow-up status.
Marketing preferences.
Brevo acts as a technology provider and processes information to help us manage contacts and communications.
8.2. Meta
When an individual completes a form hosted on Facebook or Instagram, Meta may process information in accordance with its own policies and terms.
Be Art Photographer LLC receives the information that the individual chooses to submit through the form and uses it in accordance with this policy.
8.3. Other Providers
We may use providers for:
Website hosting.
Email services.
Form management.
Secure storage.
Technical support.
Fraud or attack protection.
Website analytics.
Client communications.
Accounting, legal, or other professional advice.
We will provide these providers only with the information reasonably necessary to perform their functions. We expect them to use the information in accordance with their contracts, confidentiality obligations, and applicable laws.
9. Disclosure of Information
We may disclose personal information under the following circumstances.
9.1. Providers Working on Our Behalf
We may share information with providers that process information under our instructions, such as CRM, hosting, communications, or technical-support providers.
9.2. Legal Compliance
We may disclose information when we believe in good faith that disclosure is necessary to:
Comply with a law or regulation.
Respond to a court order, subpoena, or other legal process.
Cooperate with competent authorities.
Investigate possible illegal activity.
Protect an individual’s safety.
Defend legal rights or claims.
9.3. Business Transactions
In the event of a reorganization, sale, merger, acquisition, or transfer of assets, information may form part of the transaction, subject to reasonable confidentiality measures and applicable law.
9.4. With Authorization
We may disclose information when the individual has given us valid authorization to do so.
10. Sale of Data and Targeted Advertising
As of the effective date of this policy, Be Art Photographer LLC does not sell lists of names, email addresses, or telephone numbers to third parties in exchange for money.
We also do not authorize providers working on our behalf to use the information of our contacts for their own independent marketing purposes, unless the individual has a direct and separate relationship with that provider.
We may use advertising platforms to promote our services, measure campaign performance, or communicate again with individuals who have shown interest, subject to the settings of those platforms and applicable law.
If we begin selling personal information or processing it for targeted advertising in a manner that requires a specific right to opt out, we will update this policy and provide the required mechanism.
When legally required, we will honor valid and recognized universal opt-out signals.
11. Cookies and Similar Technologies
Our website may use cookies or other technologies that are strictly necessary to:
Load and operate the website.
Maintain its security.
Prevent fraud.
Remember certain preferences.
Understand the website’s general operation.
We do not state in this policy that we currently use Meta Pixel, Google Analytics, or other specific advertising tools that have not yet been confirmed or installed.
Before activating tools that collect information for advanced analytics, retargeting, or personalized advertising, we will review this policy and, when appropriate, implement a cookie notice or consent mechanism.
Users may also manage certain cookies through their browser settings. Disabling necessary cookies may affect the operation of the website.
12. Retention of Information
We will retain personal information only for as long as reasonably necessary to:
Respond to an inquiry.
Maintain requested follow-up.
Manage a business relationship.
Provide services.
Comply with legal, tax, or contractual obligations.
Maintain legitimate records.
Resolve disputes.
Prevent fraud.
Enforce agreements.
Honor opt-out requests.
Retention criteria may vary depending on:
The nature of the information.
Whether the inquiry remains active.
Whether the individual purchased a service.
The event date.
Applicable legal obligations.
The possibility of a claim or dispute.
The backup and security policies of our providers.
Information used only for promotions may be retained until the individual opts out of those communications or until we no longer have a legitimate purpose for retaining it.
Even when an individual requests deletion of their information, we may retain a minimal amount of information when necessary to document the request, honor an opt-out, comply with a legal obligation, or defend a claim.
13. Information Security
We implement or seek to implement reasonable administrative, technical, and physical safeguards proportionate to the type and volume of information we handle.
These measures may include:
Access controls for systems.
Passwords and authentication mechanisms.
Limiting access to individuals who need the information.
Use of recognized service providers.
System updates.
Measures against unauthorized access.
Backup and recovery processes when appropriate.
Deletion or restriction of information that is no longer necessary.
No Internet transmission or storage system can guarantee absolute security. Therefore, we cannot promise that unauthorized access, loss, alteration, or another incident will never occur.
In the event of a security incident, we will take reasonable measures required by the circumstances and provide any notices required by applicable law.
14. Children’s Privacy
Our inquiry forms and digital channels are intended for adults, particularly parents, legal guardians, and individuals responsible for purchasing services.
They are not designed for children under the age of 13 to provide their personal information directly.
We do not knowingly collect personal information online directly from children under the age of 13 without the involvement and applicable authorization of a parent or legal guardian.
The Children’s Online Privacy Protection Act, commonly known as COPPA, establishes specific protections for information collected online from children under 13.
When an inquiry relates to a quinceañera or another minor:
The form information should be provided by a responsible adult.
We ask that unnecessary sensitive information about the minor not be included.
Any further processing of the minor’s photographs, videos, or information will be managed through the applicable contract, authorizations, and laws.
If we believe that we have received personal information directly from a child under the age of 13 without proper authorization, we may delete it or contact the parent or legal guardian to verify the circumstances.
15. Photographs, Videos, and Image Rights
This Privacy Policy does not, by itself, grant Be Art Photographer LLC authorization to publicly use photographs or videos of a client or minor for advertising purposes.
The creation, delivery, storage, publication, or promotional use of photographs and videos must be governed by:
The service contract.
Image-rights provisions.
Applicable authorizations or model releases.
Authorization from a parent or legal guardian when applicable.
Applicable laws.
Accepting this Privacy Policy or completing an inquiry form does not, by itself, constitute authorization to publish an individual’s images.
16. Privacy Rights and Choices
Depending on applicable law and the circumstances, an individual may request:
Confirmation of whether we process their information.
Access to their personal information.
Correction of inaccurate information.
Deletion of certain information.
A portable copy of their information when technically feasible.
Cancellation of promotional communications.
Withdrawal of certain consents.
Opting out of the sale of personal information.
Opting out of certain targeted-advertising uses.
Opting out of certain profiling with legal or similarly significant effects.
Information about the categories of third parties with whom we share information.
An appeal of a decision related to a privacy request.
New Jersey law recognizes, for consumers and controllers covered by the applicable law, rights of access, correction, deletion, portability, and the ability to opt out of sales, targeted advertising, and certain profiling.
Be Art Photographer LLC may voluntarily honor a reasonable request even when a specific law does not apply, provided that doing so does not interfere with a legal, contractual, security, or legitimate retention obligation.
17. How to Submit a Request
To exercise a privacy right, the individual should write to:
reyphotographer@beartllc.com
The message should include:
Name.
Contact method previously used.
The right the individual wishes to exercise.
Sufficient information to locate the corresponding records.
A clear description of the request.
Do not send copies of identification documents unless we expressly request them and explain a reasonably secure method for doing so.
We may request additional information that is reasonably necessary to verify identity and prevent fraudulent disclosure or deletion.
When New Jersey law applies, we will seek to respond to verified requests within 45 days. When permitted, that period may be extended by an additional 45 days, with notice explaining the reason for the extension.
Legitimate requests will be processed without charge within the limits required by law. We may reject or charge a reasonable fee for requests that are manifestly unfounded, excessive, or repetitive when permitted by law.
18. Appeals
When we deny all or part of a request, the individual may appeal by sending an email to:
reyphotographer@beartllc.com
The subject line should state:
“Privacy Request Appeal”
The appeal should explain why the individual believes the decision should be reconsidered.
When required by applicable law, we will respond to the appeal within the applicable legal period and explain our decision in writing.
When appropriate, the individual may also submit a complaint to the New Jersey Division of Consumer Affairs.
19. Non-Discrimination
We will not deny a service, increase a price, or treat an individual unfairly solely because they exercised a privacy right protected by law.
This provision does not prevent the availability, pricing, or terms of a service from varying for legitimate business reasons unrelated to the exercise of privacy rights.
20. Transfers and Processing in Other Jurisdictions
Some technology providers may process or store information outside New Jersey or outside the jurisdiction where the user resides.
When using such providers, we seek to select services that maintain reasonable security measures and contractual obligations related to the information they process on our behalf.
The information will remain subject to this policy while it remains under the control of Be Art Photographer LLC, without limiting the independent policies of platforms with which an individual interacts directly.
21. Third-Party Links and Services
Our website, advertisements, or communications may contain links to websites or services that we do not control.
This policy does not govern the privacy practices of those third parties. We recommend reviewing their policies before providing information to them.
The inclusion of a link does not necessarily mean that Be Art Photographer LLC controls, endorses, or is responsible for the privacy practices of the linked website.
22. Changes to This Policy
We may update this Privacy Policy to reflect:
Changes in our practices.
New tools.
New communication channels.
Changes in services.
Legal or regulatory requirements.
Security recommendations.
The revised version will state a new update date.
When a change is material and required by law, we will provide reasonable notice through the website, email, or another appropriate channel.
We will not use previously collected information for a materially incompatible purpose without providing the notice or obtaining the consent required by law.
23. Contact Information
For questions, requests, or concerns regarding this Privacy Policy:
Be Art Photographer LLC
2022 Bergenline Avenue
Union City, New Jersey 07087
United States
Email: reyphotographer@beartllc.com
Telephone: (551) 257-9863